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Run a smarter, data-driven group therapy practice

PracticeVital is the first-ever automated dashboard for group therapy and behavioral health practices. It syncs with leading EHRs to display real-time clinical and operational metrics so owners and supervisors can coach teams, steer performance and make data-driven decisions.

 

Practice Metrics Report
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Save 10+ Hours a Month.

PracticeVital pulls your EHR data in automatically on a daily basis so you can stop wrangling spreadsheets and start focusing on your practice.

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Make Better Decisions.

Dig into insights that will guide staffing decisions, optimize performance, and drive growth across your entire practice.

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Coach with Clarity.

Give your team real-time visibility into their metrics, foster accountability, and build a shared language around performance.

See PracticeVital in Action

Watch a 2‑minute overview of our analytics software for group therapy practices.

Everything You Need to Elevate Your Practice

From individual performance to full-practice trends, PracticeVital gives you the data and visualizations that will allow you to lead with clarity, coach with confidence, and grow without guesswork.

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Clinician Dashboards

Track therapists' productivity and utilization based on your EHR data. Visualize real-time performance, so clinicians know where they stand and how to grow.

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Team Comparison Reports

Group your clinicians and compare your supervisor teams across key metrics to identify strengths, spot coaching opportunities, and align leadership around reporting. 

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Total Practice Trends

Track sessions, revenue, client retention, and more across your therapy practice in one data platform, so you can see where you’re headed at a glance.

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Role-Based Visibility

Grant secure access to admins, supervisors, and your mental health providers across locations. Each sees only the insights they need, keeping access focused and accountability clear. 

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Shareable Reports

Export clean, downloadable reports for use in supervision meetings, performance reviews, or quarterly planning exercises. No spreadsheets needed.

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Retention Over Time

Monitor client retention across the practice or by individual, and easily identify where follow-up, training, or support is needed.

Track Your Therapy Practice KPIs in Real-Time

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Clinician Productivity

Who's hitting their weekly targets? Does your team have bandwidth to take on more clients?
Set weekly session goals for your clinicians, and track progress towards those goals over time.  Monitor utilization rates and average weekly sessions across the team.
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Client Retention

Are you retaining clients for effective, long-term care? At what stage are you clients typically dropping off? 

Track how long your clinicians are retaining their clients, and changes in retention rates over time. Watch for high churn, or instances where clinicians are churning through new clients too quickly.

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Cancelation Rates

Are you effectively managing cancelations with both your staff and clients? 
Keep an eye on all forms of cancelations -- client and clinician advanced cancelations, as well as no-shows and late cancels. 
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Revenue

Are you meeting your revenue goals to effectively run your business?
Maintain a view of your revenue generated from sessions across your practice, broken out by service type or clinicians. Forecast ahead with average revenue per session benchmarks.
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Overdue Notes

Are you upholding compliance standards across your staff? Who is falling behind and needs a nudge to complete notes? 
Monitor who from your team has missing notes in order to follow up and maintain compliance.
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Current Caseloads

Are your clinicians maintaining a healthy caseload of active clients and regular bookings?
Track how many active clients each clinician has, their rebook rate, and their upcoming bookings to ensure they maintain a healthy, sustainable caseload. 

Get Started Today

Unlock Your Therapy Practice Metrics

Complete our form to book time with us for a quick demo and conversation around your practice's needs. 

Our software is currently compatible with SimplePractice, TherapyNotes, TheraNest, Jane, IntakeQ/PracticeQ and TherapyAppointment.

Invest in Insights to Grow Your Practice

We realize any investment in new tools or resources for your practice needs to have a clear return. Try our ROI calculator to get a feel for how much you could save per month when using PracticeVital. 

  • Proven to improve client retention and lower early-session churn 

  • Eliminates hours of work each week on manual data tracking 

  • Drives efficiencies in filling caseloads, lowering cancelations and hitting weekly session targets 

Easy Onboarding for Your Practice

We like to keep things simple and speedy, with support at every stage.

We typically have customers up and running within 48 hours of our first conversation. 

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Connect

We start by automatically importing your data from your EHR.

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Customize

We then fine-tune your settings to count and track your metrics based on your preferences.
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Coach

We'll help you gain insights that will guide supervision and align your team around clear goals.

Still have questions?

What Practice Leaders Are Saying

Join the community of group practice leaders using PracticeVital to simplify data, coach their teams, and scale with confidence.

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PracticeVital is the tool I wish I had years ago! It makes collecting and sharing important practice metrics as easy as it could possibly be. The beautiful interface allows you to quickly get a visual understanding of the health of your practice and each individual clinician. It truly saves hours of time! PracticeVital empowers practice owners to make data driven decisions as they grow their practices.

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Uriah Guilford, MFT

Productive Therapist
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PracticeVital has streamlined our operations and increased our profitability. It played a key role in helping me review my team structure and make tough (but necessary!) decisions that were costing the business. It’s truly changed how I run my practice for the better. We use it every day!

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Whitney Owens

Founder, Wise Practice Consulting
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I am blown away, folks. I've been manually tracking metrics for years (literally). Well, hot damn if all that energy didn't just fly out the window thanks to PracticeVital. No more Google Sheets, manual data entry, troubleshooting when formulas go awry, and redoing each sheet every single year (every. single. year). Not only does the data pull automatically (#FreakingThankYou), but it's pretty, simple, and easy to use. Such an incredible feat.

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Dr. Tara Vossenkemper

Owner, Tara Vossenkemper Consulting
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It’s not just a tool; it’s a partner in helping me run my business effectively while staying true to my mission of providing high-quality care.

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Sherri S. Wick

Founder, Holistically Divine Counseling
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This whole setup process was amazingly easy. I'm already in the system and love seeing all the data. Thanks again for the stress-free process (which is so hard to find these days)!

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Lauren Stein Grossbach

Director, Mindful Connections Counseling
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I had one of those work retreats where I went away to work on my practice. I swear I spent three solid days trying to build a dashboard. I’m pretty tech-savvy, and I could not pull it off. Now we use PracticeVital in our practice, and it has been a game changer for us.

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Dr. Jeremy Sharp, PhD

The Testing Psychologist

Ready to go?

Simple Pricing

No long term contracts. No surprise fees. 

 

Save 10% on an annual plan!

Tier 1

5-15 Clinicians

$2492,689 /mo/yr

Tier 2

16-30 Clinicians

$3994,299 /mo /yr

Enterprise

+31 Clinicians

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Tier 1

Tier 2

Enterprise

What's Included

Easy Onboarding
After a quick demo, we'll set up your account via email and follow up to fine-tune settings over a call. We also offer a free training to set you up for success.
Ongoing Support
Connect with us via email, access our online support center, or schedule a quick call with us whenever you have questions.
Multiple User Access
Invite others from your team to join as additional admins or limited admins with partial viewing permissions.
Clinician Access
Invite your clinicians to log-in to view their personal report and trends only
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Is PracticeVital worth it?